Field Activity Log

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Field Activity Log is an efficient way to plan and monitor all of your field activities for one, several, or multiple fields on one screen. You can add planned and completed activities to an interactive calendar and conveniently edit the information before, during, or after the completion. With this feature, you can also plan and compare costs of your farming activities, such as fertilizing, tillage, planting, spraying, harvesting, and others.

Location

The Field Activity Log is located in a separate tab on the sidebar menu.

where is Field Activity Log on the sidebar menu

Demo Field

If you haven’t got any fields of your own yet, you can use Demo Field to learn how Field Activity Log works on Crop Monitoring.

use demo field to learn how Field Activity Log works

Log Structure

On the screen, all the necessary information about your field activities is organized in three columns: Field, Sowing date, and Activity calendar.

Field column

Your fields will appear on the left side of the screen, in the Field column.

fields are in a seperate column on the left

You can sort fields by their name from A to Z or from Z to A.

Sowing Dates 

The column shows the most recent sowing date for every field in the list.

sowing dates are in the middle column

You can sort sowing dates from earliest to latest.

Activity Calendar 

The third column from the left, which takes up most of the screen, is an interactive calendar displaying completed and planned activities that you have already added to the log.

third column from the left is a calendar with activities

The calendar is always divided in half by the column that represents the current date. All the completed activities are in the left half. Similarly, all the planned activities are on the right.

current date column splits the calendar in half

Activity status and color

Activities are indicated by different colors, according to their completion status.

activities are assigned different colors according to their completion status

Single-day activities

You can add an activity that starts and ends on the same day. If that day is still in the future, it will appear gray with stripes.

As soon as your current date “catches up” with the planned start date, it automatically changes from gray to red.

how single-day activities change colors

This means the system does not yet have a confirmation that an activity is already in progress.

How can you change that?

Simply add the Start and End dates of the completion period.

Click on the activity and select the symbol in the top left corner of the window.

you need to click on the + to add dates of completion period

Now select the Start and End dates and click Save.

select start and end dates for the completion period

Once you’re done, red will change to green. Now the activity is officially completed.

Multiple-day activities

Monitoring their status is a little trickier but the same principles apply. As soon as you actually start the completion process, add the start date of the completion period so the system knows the activity is already in progress.

Use the same algorithm as for the single-day activity. Click on the activity and select the +symbol in the top left corner of the window.

press the plus icon to add dates

Then select the Start date of the completion period and click Save.

start date must be selected

Now, individual day cells on the calendar will be automatically changing color from gray to blue one by one.

blue means activity is in progress

Make sure to add the end date of the completion period when you are actually done with the activity. Blue will change to green for the whole completion period.

Behind or ahead of schedule

You may start your multiple-day activity one or several days later than planned. In this case, the planned start date will not correspond with the completion period start date. Days you have missed will stay red on the calendar.

activity completion is behind schedule

Similarly, you may finish your activity several days later than planned. As soon as you add the actual date of completion to the log, these extra days will turn red to show you that you missed your own deadline.

On the other hand, if you complete an activity one or several days before the deadline, the extra days will remain gray on the calendar.

when you finish activity ahead of schedule it stays partially gray

Note: If you decide to start completing an activity before its planned start date, you will need to add a new activity to the log. The start date of a completion period cannot be earlier than the planned start date.

Completed activity

Finally, you can add as many activities completed in the past as you like. They are assigned a distinct color, yellow. This way you can distinguish scheduled activities from unscheduled.

Add activity

There are two ways to add an activity to the log.

One option is to click on the “+” button in the bottom right corner of the screen.

hit the button to add an activity

In a window that pops up, choose between completed and planned activity.

choose between completed and planned activities

Tip: You can add activities that were completed anytime between January 2016 and the current date.

Select the type of activity and its planned start and end dates.

how to select an activity type

Note: The planned start and end dates will “book” the space on the calendar.

For planned activities, the system won’t allow you to select any past date.

you cannot select past dates for planned activities

Similarly, future dates are not available if you wish to add a completed activity.

you cannot select future dates for completed activities

Multiple fields

You can add one activity for multiple fields at once.

add one activity for multiple fields

In the cost field put the estimated cost for a planned activity or the actual cost for the completed one.

add estimated costs to the planned activity

Note: You can compare estimated and actual cost and plan your activities more efficiently in the future.

Adding a description to the activity is optional but it allows you to keep a more detailed record of your field activities.

Click Save to finish adding the activity.

add description and click save

Use the calendar

You can also add activities directly on the calendar.

Pick the start date for your planned or completed activity, find the appropriate cell and click on it.

you can add an activity directly on the calendar

Organize activities

You can filter logged activities according to years, field group, crop type, and activity type.

These filters are located in the uppermost bar of the screen.

you can filter activities on the calendar

Click anywhere on the filters to select year, group, crop type, or activity type to organize your activities accordingly.

Edit acitivty

To edit activities, click on them, and then click on the pencil icon.

edit activities in a separate window
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